As Gmail does with labels, you’ll see that some folders-like Drafts and Sent Items-are created automatically. You can limit your search to one of these folders if necessary. Open the drop-down list at the top of the search panel to see the ones you’ve created. Outlook doesn’t use labels like Gmail does-it uses folders instead. You can also click the down arrow to the right of the box to access a fuller set of search features, including the ability to look for emails that match particular date ranges or have files attached. On the web, as with Gmail, you can type in keywords or email contacts into the search box at the top. Outlook-the free web client and mobile apps, not the paid-for desktop application-doesn’t have as many search options as Gmail does, but there are still plenty of ways to find the messages you’re after. Outlook The same search operators that work with Gmail also work with Outlook. Try “show me emails from May”, “show me starred emails”, or “show me emails with the word urgent in them”, for example. The mobile version of the platform doesn’t have a drop-down menu, so you’ll have to go straight to typing in the right operator instead.įinally, if you’re on an Android device with Google Assistant available, you can search within the Gmail app using voice commands. You can also use these search shortcuts in the Gmail apps for Android and iOS. On the advanced search menu, click the Search drop-down to see the full list of options. Note that some Gmail labels are generated automatically, and you can use these to sift through sent, unread, starred, and promotional messages. You can also combine these commands and narrow your search even further. Next time, you can skip the advanced search options and just type a specific operator directly into the box (like “larger:10M” for emails larger than 10MB). Test out various searches from the menu, and you’ll see the syntax for that search. The latter makes all that time you’ve spent carefully labeling your Gmail messages over the years really worth it. Three more filters give you even more control over your Gmail searches: size, date, and label. For the words you don’t want to match, put a minus sign before each one. Just as you would in Google, you can do this more quickly by typing the words you want to match into the search box. Use the Has the words and Doesn’t have fields to really start picking through your email archive. You can specify a particular sender or recipient, restrict your search to messages that have attachments, or look for emails that don’t have a particular word or phrase in them. Just type a few keywords into the search box at the top of the web interface and you’ll get some instant results.Ĭlick the down arrow next to the search box to reveal some more advanced tools. GmailĬonsidering you can find just about anything online using Google, you’d expect that same power to help you find long-lost emails. You have different tools depending on your email app of choice, and if you use them well, you’ll be able to master your inbox in no time. There are ways you can unearth that correspondence, even if you only half-remember what it was about or when it came in. And with more arriving every day, finding a particular email can be quite a challenge.ĭon’t despair, though. Just copy and paste the offending email address into the search bar and batch-delete everything that pops up.You most likely have a mountain of messages archived in your inbox at the moment. For example, PayPal sends receipts from while its marketing blasts (“Sign up for PayPal credit NOW!”) come from Shipping info from Amazon comes via Spam comes from the likes of and As soon as you figure out which email addresses can be safely relegated, you can delete every email from each of them without purging the stuff you want to keep. Even if they come from the same company, spam messages are often sent from a different email address than the actually useful info like receipts or order information. One method, suggested by WIRED’s Lily Hay Newman, is to curate your bulk deletions by email address. Luckily, there are a couple of easy ways to sift through the mess and just keep what you need. If you do much of your shopping online, for instance, it’s good to keep your receipts. The obvious problem with this method is that there are probably messages in there that you want to keep.
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